All the "stuff" | Productivity | Small biz resources
23 March 2021
1 in 5 employees would rather take out their company’s garbage than do their expense reports.
It’s not hard to see why expenses are so hated. Your desk drawer gets cluttered with receipts. Filling out your report eats up precious time. Lost receipts mean lost money.
Is there a way to take the pain out of this hated admin task?
We’re here with recommendations for the best expense trackers out there, designed to make staying on top of expenses easy, simple, and fast. No garbage removal required.
1. Best for growing companies: Expensify
Looking for an expense tracking solution that will grow as you do? Expensify is a great option with premium features including easy corporate card reconciliation, integration with commonly used accounting and HR software, and a business travel concierge. While there are free plans for individuals, team plans range from $5-9USD+ per user/month.
2. Best for a team of one: QuickBooks Self-Employed
QuickBooks Self-Employed is a solution from the finance giant that makes being your own finance department simple. The easy-to-use app allows you to sort and organize your receipts, as well as automatic tracking of your mileage. QuickBooks offers a 30-day free trial, after which you’ll pay $5CAD per month. QuickBooks also offers small business plans.
3. Best for Google-Based Businesses: Sheetgo
Want a solution that turns your Google Drive into an accounting hub? Look no further than Sheetgo which creates automated workflows using spreadsheets. Their expense tracking solution provides an easy-to-use system within your existing workspace but does lack the automatic features of other app-based products. Sheetgo offers both free and premium plans which range from $24.90 per user/month to $115 per user/month.
4. Best for startups: Rydoo
Rydoo promises to “kill the expense report” by allowing your team to submit real-time expenses and get reimbursements fast. Rydoo also integrates with apps like Uber and Lyft to make sharing receipts even easier. For up to 50 users, pricing starts at $10CAD monthly per active user, with options available for larger teams.
5. Best for receipt management: Shoeboxed
If your team generates a lot of paper receipts, look no further than Shoeboxed. This receipt organization tool scans your receipts accurately–and double-checks data with human verification. Your team then has easily searchable receipts and can generate expense reports quickly. Get unlimited users starting at $18USD per month.
6. Best for travel: SAP Concur
Is your business always on the go? SAP Concur Travel lets you streamline your business travel process from planning, itinerary management and expense reporting for your team members. Concur Travel easily integrates with Concur Expense for an end-to-end solution. Contact SAP Concur for a quote.
7. Best for client expenses: FreshBooks
If you have a lot of billable expenses, FreshBooks makes to tag a receipt to a client and add to their next invoice as part of their integrated solution. Start with a free trial and then take advantage of their tiered payment plans, starting at $4.50USD/month
8. Best for mileage: Everlance
Easily expense and classify your work trips with highly-rated automatic mileage tracking app, Everlance. Everlance also integrates with FreshBooks, making it a great add-on if you’re already a FreshBooks customer. The basic app is free with premium plans starting at $5USD/month
9. Best for micro-businesses on a budget: Zoho Expense
If you’re a team of three or less, Zoho Expense offers a free option of their expense tracking software with multi-currency expenses, accounting integration, and customer/project tracking. For larger teams or for greater functionality, premium plans start $7CAD per user/month.
10. Best for keeping your entire business organized: Charli
Charli makes it easy to store, tag, retrieve, and share your expenses. Text, email, scan or upload your receipts for maximum flexibility. Charli’s AI system learns how you work, meaning you’re not limited by preset categories or configurations–it’s a personalized powerful system that works for businesses of any type or size.
So stop sweating your expenses and get back to the work you love.