All the "stuff" | Productivity
16 August 2021
Do you feel like you control your email, or does it sometimes feel like your inbox is slowing you down and controlling you? While email remains one of the most popular methods of communication (especially in the workplace), if you aren’t careful and don’t utilize it to your advantage, it can turn into a timesuck. How many times have you caught yourself spending hours organizing emails, searching for a specific email or even just deleting emails to keep your inbox tidy?
In 2019, a study found that Gmail was the leading global email company. Created by Google, it’s designed to give users a sleek experience and to help them keep their files intact and organized. But, if you don’t utilize all of the features correctly, your inbox can become messy. Thankfully, there are some Gmail add ons and tools that you can use to effectively and efficiently manage your email inbox. Check them out!
Why Use Gmail Tools?
Many people aren’t even aware that there are Gmail add ons that can help make their e-lives easier, but it’s true! There are plenty of extensions and tool options out there that can help you to organize your emails and optimize your inbox experience.
Some may think that their Gmail is fine the way it is, and while that may be true in some cases, it can never hurt to have a little extra help. Organization is a major factor in productivity — the less time you can spend looking for something, the more time you can spend on your work. Many people are organized in their physical lives, yet they lack the same organizational prowess for their digital lives.
Extensions like these for Google Chrome and Gmail are a great way to boost your productivity and help you to streamline your entire online experience. While you may not feel like you need them now, once you try them out, we’re confident that you won’t want to go back to the way things were.
7 Top Gmail Tools to Keep you Organized and Efficient
Now that you see what a Gmail tool can do for you and your workflow, here are our picks for the seven best Gmail tools available!
This list could not be complete without mentioning Charli. Charli is a tool that organizes your inbox for you into distinct and efficient categories for easy access and organization. This makes it easier for you to sort your emails based on the content so that you can quickly and effectively scour your inbox for the information you need.
That’s not all — Charli also can help you to manage your Google Drive as well! Charli uses artificial intelligence technology to organize and optimize your files so that you can easily find them whenever you need them. Want to learn more about organizing a Google Drive? Check out this blog post!
Do you feel like your flow states are constantly being interrupted by new emails popping into your inbox every few minutes? If you are stopping your work to answer every single email as it comes in, you are doing yourself and your productivity levels a major disservice.
With Batchedinbox, you can set a time when all of your emails will be received at once. This will keep you focused on your work throughout the day and allow you to designate a select email time so that you can dedicate yourself solely to each task you are taking on.
Do you struggle to remember to send emails? Do you catch yourself sending out late night or weekend emails that you would rather send during the workday? Problems like these can be easily fixed with Boomerang for Gmail!
Boomerang for Gmail allows you to create email drafts that you can then schedule to send out in the future. This is perfect for when you’re drafting a late night email and want to send it later on during working hours. It also allows you to set reminders to send certain emails, ensuring that no email is stuck in draft purgatory ever again.
4. Google Keep
How many times do you get emails that are chock-full of important information that you end up having to search for later on? With Google Keep, you can keep all of your important thoughts and information from your emails in a notepad so that you can retain everything important that you need to know.
This is a great Gmail tool for anyone who likes to keep a running document of all of the important things they are told and for the things that they tell others. So many emails we are sent throughout the day are filled with unnecessary fluff, so Google Keep is a great resource for you to cut through that and keep the important information while also keeping your inbox nice and tidy.
5. Unroll Me
Subscribing to email lists is a double-edged sword. On one hand, it’s nice to see all of the emails you care about and to learn new information about products, businesses or any of your other interests. But, on the other hand, once you subscribe to too many emails, your inbox can get pretty flooded and crowded.
Unroll Me is a free service that makes unsubscribing to email services as easy as can be! Once you enter in your information, they’ll provide you with a list of all of the email services that you’re subscribed to. From there, you can instantly unsubscribe to anything that no longer interests you. A clean inbox can go a long way, and removing any unnecessary email subscriptions is the first place to start.
6. Email Signature
Ending an email can get pretty tedious. Sometimes, we find ourselves saying the same things over and over in an email — using the same farewell, giving out the same information, etc. Cut down on this by creating a custom email signature within Gmail!
Not only will doing this save you time, but it also gives you a way to be consistent with your salutations. If you want to add an extra touch, you can add in your information so that people know how to contact you in other ways. An example of this could be:
HOURS OF AVAILABILITY
7. Out of Office
Nobody likes returning from vacation with a plethora of emails sitting in their inbox — especially when those emails are from people who didn’t even know you were gone in the first place. You can prevent this from happening by using the Out of Office Gmail tool.
With the Out of Office tool, you can create a custom-made message that will go out to anyone who emails you during the time when you’re out of office. Once you set up a message, you’ll be good to go — just make sure to include the date when you’re returning! Here’s an example of what your out of office message could look like.
Thank you for your email! I’m currently out of office and will be returning on [DATE]. I’ll respond to your email when I return, but if it’s urgent, please contact [TEAM MEMBER].
With all of these tools on your side, you can wrangle your inbox and turn it into an asset that helps you out in your workday rather than slows you down.