When we look at the stats, we see that 19% of everyone’s workday is spent looking for “stuff”. That could be searching your emails, hunting for a file, or sifting through items on your desk.

It’s because content has exploded in volume over the last decade, we’re creating new bits of content every second of the day, whether its documents in Google Drive, links shared over slack, or email messages.

Sorting through and keeping all of that content is critical to keeping your business running smoothly but it’s difficult to stay organized for most busy people.

Anecdotally, here are some of the things we’ve heard from our community of users:

“It can take me anywhere from 10-20 minutes looking for one file at times. Even if I know the right keywords and details it can still take forever. It’s so frustrating because it totally kills my flow.”

“I lose links in Slack all the time. I try and be organized and always try and bookmark those links but they get lost in my bookmarks bar eventually. I’ve resorted to just keeping them open as tabs to keep myself organized, which stresses me out because it looks so messy.”

“I am constantly using my inbox like it’s my Google Drive because opening Google Drive can feel like opening pandora’s disorganized box.”

“I lose links in Slack all the time. I try and be organized and always try and bookmark those links but they get lost in my bookmarks bar eventually. I’ve resorted to just keeping them open as tabs to keep myself organized, which stresses me out because it looks so messy.”

Any way you slice the data, that’s a lot of time wasted and a lot of frustration.

Disorganization is bad for business

Disorganization has a real price to pay, in wasted time, lost revenue, but most of all your sanity. Studies have shown that disorganization is a major cause of burnout for knowledge workers.
This disorganization stems from the explosion of apps we’ve seen over the last decade. The number of applications, messages, and documents the modern worker has to keep track of, disseminate, and share is growing exponentially, making it incredibly hard to focus on what actually matters.

If everyone on your team is wasting ~19% of their time looking for information, that’s 1 entire day per week per person, which is 52 days per year or 7 weeks per year of lost productivity!

How do we fix the disorganization problem?

Meet Charli a smart content assistant to help you effortlessly find, share and manage the cloud docs and links that power work.

At Charli, we’ve come up with three simple rules to help you go from content chaos to calm.

Rule # 1 – Create one hub for your content

Doesn’t matter where you save everything so long as you can choose one place. Whenever important information is shared in your email, on Slack or important paperwork arrives in the mail, add it to your content hub.

Rule #2 – Minutes spent today are hours saved tomorrow

Don’t put off snapping a picture of that document or saving that invoice you received in your inbox, you’ll regret it later when you can’t find what you need.

Rule #3 – Embrace a process and stick to it

How we organize information is important because information turns into knowledge and knowledge turns into actions. So create a knowledge management process that works for your needs. How will you collect, organize, and share information?

Learn more about the three rules and how to apply them with Charli.

Why Charli?

Because you don’t wake up in the morning excited to organize folders, or categorize files…but Charli does!

Charli’s AI is purpose-built to do the grunt work of organizing and managing content for you.

Charli is an AI-powered smart content assistant that’s designed to understand your Google Drive’s content and organize it in a flash. As Charli interacts with your content, it learns your preferences and sets up a filing system that works for you. That means it’s simple to maintain and you’ll never spend time hunting for a document again.

In fact, Charli lets you say goodbye to complicated folder structures by using metadata and an intuitive, personalized folder structure to organize your content better. Its find function is powerful, and it also includes cool features like a content canvas, which allows you to pull together documents, images, links, and more and share it with your clients, colleagues, or friends on a beautiful canvas.